Job Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Bookkeeper (100% Work From Home) Location: Remote from Latin America
Position Type: Full-time
Salary : $1,800 - $2,200 USD/month (depending on experience) + yearly performance-based increases.
Schedule: Monday - Friday, 8:30 AM - 5:30 PM US Eastern Time / ET, including lunch break. Our Client Our Client is a prominent US-based law firm providing high-integrity legal representation across specialized practice areas. Committed to absolute financial compliance, operational excellence, and strict trust-accounting standards (including Florida IOTA guidelines), our client operates with high internal controls and meticulous client ledger tracking. To support long-term financial health and operational clarity, our client is expanding its finance team to restructure, audit, and maintain its complete accounting infrastructure.
Job Overview Our Client is seeking an analytical, highly detail-oriented Senior Bookkeeper & Financial Reconstruction Specialist to audit existing financial records, correct historical bookkeeping anomalies, and establish a clean, reliable accounting framework moving forward. Working closely with executive management, practice management platforms (Clio Manage, LawPay), and external CPA tax teams, this professional will evaluate and restructure the Chart of Accounts, conduct three-way trust reconciliations, and ensure ongoing compliance with US GAAP.
Key Responsibilities Chart of Accounts Restructuring & US GAAP Compliance - Conducts comprehensive audits of the firm's existing Chart of Accounts (COA) to identify duplicate, misclassified, or improperly structured accounts.
- Reorganizes, simplifies, and maintains a clean COA tailored specifically for a US law firm in full accordance with US GAAP.
- Corrects historical categorization errors, posts appropriate adjusting journal entries, and maintains audit-ready documentation for all accounting adjustments.
- Establishes standardized, repeatable bookkeeping SOPs to ensure long-term transaction consistency and financial accuracy.
Core Bookkeeping, Account Reconciliation & Forensic Investigation - Maintains complete and accurate financial records in QuickBooks Online (QBO), properly categorizing income, expenses, transfers, deposits, and refunds.
- Conducts monthly bank, credit card, and payment processor reconciliations (e.g., LawPay).
- Investigates financial discrepancies at the root-cause level, avoiding superficial forced adjustments to ensure true account balancing.
- Assists with month-end and year-end closing procedures, maintaining complete digital audit trails and supporting schedules.
Law Firm Trust (IOTA) Accounting & Billing Integration - Oversees operating and client trust/IOTA accounting workflows, maintaining individual client and matter sub-ledgers.
- Executes monthly trust account management and strict three-way reconciliations in alignment with applicable Florida trust-accounting regulations.
- Reconciles payment transactions across LawPay, Clio Manage, QuickBooks Online, and bank records, ensuring processing fees, deposits, and refunds match client files.
Financial Controls, Reporting & CPA Coordination - Prepares and reviews monthly Profit & Loss Statements and Balance Sheets, actively flagging unusual balances or operational risks to management.
- Assists executive leadership with cash-flow analysis, forecasting, and internal financial controls.
- Coordinates directly with external CPAs, tax professionals, and payroll providers to deliver clean, audit-ready books for annual tax preparation.
Qualifications, Skills, and Key Competencies Required Qualifications - US Accounting & GAAP Mastery: Proven professional accounting/bookkeeping experience supporting US-based entities, featuring strong command of US GAAP principles.
- COA Restructuring & Audit Capability: Demonstrated experience inheriting, auditing, restructuring, and cleaning up historical Chart of Accounts and messy financial records.
- QuickBooks Online & Reconciliation Expertise: Advanced proficiency in QuickBooks Online, including bank/credit card reconciliations and financial statement analysis (P&L and Balance Sheet auditing).
- Forensic Mindset & Root-Cause Investigation: Proactive, analytical approach capable of investigating ledger discrepancies independently rather than forcing balance entries.
- Exceptional English Proficiency: Advanced written and verbal English communication skills to explain complex accounting adjustments clearly to executive management.
- Schedule Alignment: Full availability to work standard US Eastern business hours (Monday - Friday, 8:30 AM - 5:30 PM ET).
- Hardware & Technical Infrastructure:
- Computer Hardware: Intel i5/i7 (10th Gen+) or AMD Ryzen 5/7, minimum 16 GB RAM, and 512 GB SSD.
- Internet Connectivity: Stable broadband connection with minimum 50 Mbps download / 20 Mbps upload speeds.
- Environment & Security: Quiet, professional workspace suitable for calls, equipped with a clear headset and capability to run VPN security software.
Preferred Qualifications (Nice to have): - Direct prior bookkeeping experience within a US law firm practice.
- Hands-on experience with law firm trust/IOTA accounting and mandatory three-way reconciliations (specifically adhering to Florida legal trust regulations).
- Technical fluency with legal tech stack tools: Clio Manage, Lawmatics, and LawPay integrations with QuickBooks Online.
Benefits - Competitive Salary: Fixed compensation of $1,800 - $2,200 USD/month.
- Annual Salary Growth: Performance-based annual compensation increases.
- Generous PTO & Holidays: 10 paid vacation days per year, 5 paid sick leave days per year, plus all official US Federal Holidays off.
- Long-Term Stability: Trusted, long-term operational role within a well-established US firm.
- 100% Remote Infrastructure: Manage firm accounting operations remotely from anywhere in Latin America.
Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Video Recording is REQUIRED Your application
CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in
English . Submissions in any other language or missing a recording will be
automatically disqualified .
Mandatory Knockout Questions Each application includes
knockout questions designed to verify minimum qualifications required by the client. If you answer
"NO" to any of these, you will be
immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely To maintain fairness, please apply to
no more than three jobs and only if you
fully meet the listed qualifications . Applying to roles you don't qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox
and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
Job Tags
Full time, For contractors, Immediate start, Work from home, Monday to Friday